Central Supply is committed to obtaining the most desirable goods and services to meet the City’s operational needs, at the lowest possible cost, delivered in a timely manner, and in compliance with all City policies and applicable laws.
Public Works Projects are typically administered by the City’s Engineering Department. These projects can be accessed via our PlanetBids Vendor Portal.
Procurement Services Manager
205 West 4th Street
Madera, CA 93637
Phone: (559) 661-5463
Office Hours: Monday-Friday 8:00-5:00 P.M.
Our objective is to acquire needed goods and services as efficiently and as inexpensively as possible while assuring fair and equal opportunity to all qualified vendors. To achieve this objective, we seek to foster as much competition as possible while ensuring fairness to all who wish to compete for the opportunity to sell to the City of Madera. Purchasing - Central Supply's primary function is to assist other City Departments in their procurement efforts, securing materials and services which meet necessary standards. Concurrently, Purchasing - Central Supply monitors the procurement process to ascertain compliance with applicable laws.
Department personnel prepares the City's procurement program; establish standards for quality assurance; purchase products and services, and administer contracts. The staff prepares specifications and schedule purchases; develop advantageous contractual terms; solicit and evaluate bids; award and administer contracts; place legal advertisements; prepare contract documents; maintain procurement records for all City departments, and formulate policy for the disposition of excess and/or obsolete material. Functioning as a major business office of the City with the vendor community, Purchasing - Central Supply strives to promote goodwill through sound business practices, efficient operations, and supporting the purchase of recycled and environmentally preferred products while providing the greatest value for the tax dollar.
The City's policy is to encourage the purchase of supplies, services, and equipment from vendors located within the City's boundaries. Local vendors are sellers, vendors, suppliers, and contractors who maintain places of business located within the City's limits and who have a current City of Madera business license. The local vendor preference shall not apply to those contracts where State or Federal law or other laws or regulations preclude such a preference.
The City of Madera invites the public to participate in our auction of surplus items. Periodically, public agencies will sell vehicles, equipment, furniture, and other property that have reached the end of their useful life or no longer serve a purpose for the agency. This is done through public auction. The City uses a third-party vendor (Public Surplus) for the purposes of public auctions. Items are sold as-is and you will need to register to bid on an item (registration is free, however, you may be required to pay a buyer’s premium to Public Surplus if you win the bid(s) for the item(s) you are bidding on).
For current auctions, please visit: https://www.publicsurplus.com/sms/maderacity,ca/list/current?orgid=259284
Our policy is intended to:
For current bid opportunities released after November 5th, 2022, visit the City of Madera's PlanetBids Vendor Portal.
Bid opportunities released prior to November 5th, 2022, may be viewed below.
|RFP #||Publish Date||Closing Date||Documents||Results|
Professional Recruiting Services
|202223-04||09/30/2022||10/31/2022||Administrative Hearing Officer for Cannabis Business Permitting Process|
|202223-03||07/23/2022||08/09/2022||Memorial Monuments at Centennial Park and Rotary Park||Summary of Bids Received|
|Summary of Bids Received|
|202122-13||03/30/2022||04/29/2022||Account Collection Services||Ranking Sheet|
|Sidewalk Repair Various Locations, CDBG||Summary of Bids Received|
|Lions Town & Country Park Ballfields #1 & #2 Renovation||Summary of Bids Received|
|Uniform Rental & Laundry Services||Ranking Sheet|
|202122-05||11/13/2021||12/17/2021||Administrative Hearing Officer||Ranking Sheet|
|202122-04||09/08/2021||10/12/2021||Trailer Mounted Centrifugal Pump|
|Amended Ranking Sheet|
|202122-03||09/01/2021||09/30/2021||Tree Management and Maintenance Services|
|On-call Community Development Block Grant (CDBG) Program Management Consulting Services|
|N/A||06/10/2021||06/25/2021||Arbitrage Services Vendor|
|202021-08||06/02/2021||07/02/2021||Asphalt Concrete Patching||Summary of Bids Received|
|202021-07||05/14/2021||06/10/2021||Polished Concrete Flooring; Madera Police Department||Summary of Bids Received|
|202021-05||3/17/21||04/16/21||Consulting and Preparation Services for 2020 Urban Water Management Plan||Ranking Sheet|
|202021-04||02/17/2021||03/09/2021||Madera Transit Plan Services Assessment||Ranking Sheet|
|202021-03||10/14/2020||11/13/2020||ADA Self-Evaluation and Transition Plan Update||Ranking Sheet|
|202021-02||10/14/2020||11/13/2020||Health Consultant - Broker||Ranking Sheet|
|202021-01||08/12/2020||09/11/2020||Water, Sewer, Storm Drainage Rate Study-Revised||Ranking Sheet|
|201920-14||05/07/2020||06/15/2020||Well 30 Rehab And New Pump RFP||Ranking Sheet Well 30 Rehab And New Pump|
|201920-13||03/04/2020||04/06/2020||Ranking Sheet Terminal Tractor|
|201920-12||03/04/2020||04/06/2020||Ranking Sheet Automotive Parts|
|201920-11||03/03/2020||04/06/2020||Ranking Sheet Pest Control Services|
|201920-10||03/09/2020||04/06/2020||Sludge Dewatering Polymers Ranking Sheet|
|201920-09||01/13/2020||02/24/2020||Sludge Hauling RFP||Sludge Hauling Ranking Sheet|
|201920-06||02/17/2020||03/18/2020||Asphalt Pavement Crack Sealing RFP||Ranking Sheet Asphalt Pavement Crack Sealing|
To register as a vendor, please visit the City of Madera's PlanetBids Vendor Portal.
Unless otherwise expressly agreed in writing, purchase orders are subject to the following terms and conditions: