Purchasing is committed to obtaining the most desirable goods and services to meet the City’s operational needs, at the lowest possible cost, delivered in a timely manner, and in compliance with all City policies and applicable laws.
Public Works Projects are typically administered by the City’s Engineering Department. These projects can be accessed via our PlanetBids Vendor Portal.
Jennifer Stickman
Procurement Services Manager
jstickman@madera.gov
205 West 4th Street
Madera, CA 93637
Phone: 1 (559) 661-5463
Office Hours: Monday-Friday 8:00-5:00 P.M.
Our objective is to acquire needed goods and services as efficiently and as inexpensively as possible while assuring fair and equal opportunity to all qualified vendors. To achieve this objective, we seek to foster as much competition as possible while ensuring fairness to all who wish to compete for the opportunity to sell to the City of Madera. Purchasing's primary function is to assist other City Departments in their procurement efforts, securing materials and services which meet necessary standards. Concurrently, Purchasing monitors the procurement process to ascertain compliance with applicable laws.
Department personnel prepares the City's procurement program; establish standards for quality assurance; purchase products and services, and administer contracts. The staff prepares specifications and schedule purchases; develop advantageous contractual terms; solicit and evaluate bids; award and administer contracts; place legal advertisements; prepare contract documents; maintain procurement records for all City departments, and formulate policy for the disposition of excess and/or obsolete material. Functioning as a major business office of the City with the vendor community, Purchasing strives to promote goodwill through sound business practices, efficient operations, and supporting the purchase of recycled and environmentally preferred products while providing the greatest value for the tax dollar.
The City's policy is to encourage the purchase of supplies, services, and equipment from vendors located within the City's boundaries. Local vendors are sellers, vendors, suppliers, and contractors who maintain places of business located within the City's limits and who have a current City of Madera business license. The local vendor preference shall not apply to those contracts where State or Federal law or other laws or regulations preclude such a preference.
The City of Madera invites the public to participate in our auction of surplus items. Periodically, public agencies will sell vehicles, equipment, furniture, and other property that have reached the end of their useful life or no longer serve a purpose for the agency. This is done through public auction. The City uses a third-party vendor (Public Surplus) for the purposes of public auctions. Items are sold as-is and you will need to register to bid on an item (registration is free, however, you may be required to pay a buyer’s premium to Public Surplus if you win the bid(s) for the item(s) you are bidding on).
For current auctions, please visit: https://www.publicsurplus.com/sms/maderacity,ca/list/current?orgid=259284
Our policy is intended to:
For current bid opportunities released after November 5th, 2022, visit the City of Madera's PlanetBids Vendor Portal.
Bid opportunities released prior to November 5th, 2022, may be viewed below.
Various Piggyback Contracts Awarded:
State of California Department of General Services; Downtown Ford of Sacramento, 1-22-23-20F
State of California Department of General Services; Folsom Lake Ford, 1-22-23-14C
State of California Department of General Services; Freeway Toyota, 1-22-23-10C
Sourcewell; Kubota Tractor Corporation, 040319-KBA
LA County Sheriff; Long Beach BMW Motorcycles, PO-SH-22009476-1
Sourcewell; Mohawk Lifts, 013020-MRL
On December 21, 2022, the City Council of the City of Madera adopted the California Uniform Construction Cost Accounting Act (CUPCCAA) and invites all interested licensed contractors to submit their company for inclusion on the City’s Informal Construction Bid List for each respective calendar year. Click here for more information.
The California Uniform Public Construction Cost Accounting Act (CUPCCAA) is under the umbrella of the California Uniform Public Construction Cost Accounting Commission and provides for alternative bidding procedures pursuant to public contract code (PCC) 22000 through 22045 when an agency performs public work projects by contract:
NOTE: Companies must submit an application each calendar year for inclusion on each respective calendar year’s list. Registering for the Construction Informal Bid List does not register you for all other City bid opportunities.
To register as a vendor for all other City bid opportunities, or for information on current City bid opportunities, please visit our online PlanetBids vendor portal at:
https://pbsystem.planetbids.com/portal/54016/portal-home
Per PCC22032, any public work projects that is estimated to be at or below $200,000 is subject to the Informal Bidding Procedures set forth by the State of California Uniform Construction Cost Accounting Commission. All trade categories are subject to Informal Bidding Procedures. Contractors that are interested in being on the City’s Construction Informal Bidding List are required to have a current license and are subject to verification through the Contractors State License Board.
Contractors must also possess a valid City business license, as well as be able to secure bonds and necessary insurance to perform the work. Contractors must comply with all City, State, and Federal requirements if selected to perform work.
Additionally, pursuant to Senate Bill 854, no contractor or subcontractor may be listed on a bid or awarded a contractor for a public works project unless registered with the Department of Industrial Relations (DIR) per California Labor Code section 1725.5.
During February of each year the City of Madera will mail a written notice to all construction trade journals designated for the city under Public Contract Code Section 22036, inviting all licensed contractors to register on the city's Bidders List for Notification of Informal Bids for the following calendar year. The city will create a new contractor's bidders list starting February 8th of each year. To be included on the city's informal bidders list, contractors are encouraged to register their business using the Annual Invitation for CUPCCA Construction Bid List form by clicking here.
If you need more information, please contact the City’s purchasing division at 1 (559) 661-5463.
Unless otherwise expressly agreed in writing, purchase orders are subject to the following terms and
conditions:
Purchase Order Terms and Conditions - Consultant Services
Purchase Order Terms and Conditions - Contractor Services
Purchase Order Terms and Conditions - General Services
Purchase Order Terms and Conditions - Goods
Purchase Order Terms and Conditions - Goods and Services
When specified in bid and/or contract documents, construction projects are subject to the following General and Special Conditions: